Minutes
Ordinary
14th July 2020

ESKDALE PARISH COUNCIL

Meeting 14 July 2020

DRAFT MINUTES OF THE MEETING OF THE PARISH COUNCIL HELD VIA TELEPHONE CONFERENCE CALL ON TUESDAY 14 JULY 2020 COMMENCING AT 7.30PM

Reference: EPC/MINUTES/14/7/2020

Present: Cllr A Vicars (Chair), Cllr I Kirby, Cllr L Hunt

16/20 Apologies
Apologies, Cllr M Watson, Cllr M Shaftesley and Cllr C Ashall

17/20 Exclusion of Press and Public
None

18/20 Declarations of Interest
None

19/20 To Approve the Minutes of the meeting held on 9 June 2020
The minutes of the meeting held on 9th June 2020 were approved and will be signed by the Chair at the next appropriate meeting. Proposed by Cllr Hunt and Seconded by Cllr Kirby

20/20 Police Liaison Report
None received

21/20 Progress Reports

21/20.1 Verge Cutting
The Clerk reported that two quotations for verge cutting had been received. It was resolved that subject to the receipt of a risk assessment and a copy of their public liability insurance by the end of July that the contract be awarded to Mr Harrison. If no documentation was received, then the contract would be passed onto the next competitive bid. A time frame to be agreed for when the cut will take place dependent on the weather but by end of September.
Proposed by Cllr Hunt, Seconded by Cllr Vicars

Correspondence had been received from a resident of Smith Brow Lane requesting that the verges be cut. As this is a private road, the Council are unable to undertake the cutting of these verges and it is up to the residents to maintain their access.

21/20.2 Septic tank
The Clerk reported that this had been reported but had received no feedback. The Clerk to pursue.

22/20 Public Participation
None present

23/20 County Councillor/District Councillor reports
None received

24/20 Applications for Development

24/20.1 To examine applications for development and submit observations to the Planning Authority
7/2020/4050 Whillanside, Boot, Holmrook,
Replacement of modern windows with new painted timber sash and casement windows
The Council resolved to support this application

It was noted that a pop-up campsite was located at Dalegarth Cottage. A check had been made with LDNP planning who stated that this was allowed for a period of 28 days, which had been extended by Government for a further 28 days before planning permission must be sought.

24/20.2 To ratify the observations submitted by the Clerk under devolved powers since last meeting.
None

24/20.3 To note the decisions of the statutory planning authority with regards to recent applications:
7/2020/4023 Fisherground Farm Campsite, Fisherground, Eskdale
Amendment to roofing material and external stonework, conditions 2, 3 & 4 on plan
Approved with Conditions

25/20 FINANCIAL RECORDS

25/20.1 To approve the following payments:
To approve the following payments made under Financial Standing Orders

Proposed by Cllr Hunt, Seconded by Cllr Kirby

25/20.2 To note the receipt of payments
VAT return £189.80

25/20.3 To receive and note the bank reconciliation statements dated 30 June 2020
This had been verified by Cllr Kirby.
Cllr Hunt agreed to becoming another bank signatory and is to obtain and complete the necessary documentation.

25/19.4 To consider the Budget Comparison Report as at 30 June 2020 and determine action need to address deviations from the budget
No action required.
Cllr Kirby asked if the grass cutting contract was within the budget. The Clerk responded that it was under budget.

25/20.5 For Information only: To note that all submissions for AGAR 2019/20 have been submitted and acknowledgement of receipt been received.
The Clerk was thanked for getting the Council back into a stable financial position.

26/20 Parish Matters

26/20.1 Emergency Plan
Cllr Kirby stated that the recent Corvid-19 identified the lack of an emergency plan within the parish. The Clerk to provide a template for discussion at the September meeting.

26/20.2 Councillor Vacancies
An advert to be placed on the notice board.

26/20.3 Footway Lighting
Cllr Vicars and the Clerk to liaise to submit the questionnaire received.

26/20.4 Eskdale Open
There is a fund of £4k for community projects. To be discussed at the September meeting.

26/20.5 Cumbria Coal Mine
The Council wished to make no comment on this.

26/20.6 Brotherikeld consultation
Cllr Ashall had walked the route and reported that it was a mapping project to align maps to the footpaths. The council resolved to support this.

26/20.7 Grass cutting – School
Cllr Kirby stated that the School Governors were looking for financial support to pay for the grass cutting at the School. The Clerk stated that the Council had no legal powers to assist in this matter.

27/20 To receive reports from representatives on outside bodies
None

28/20 Correspondence
To discuss any correspondence received for open discussion:
The Clerk reported that correspondence had been received that required changes to the website. The Clerk to investigate further.

29/20 Councillor Matters

• Cllr Hunt gave apologies for the September meeting
• Cllr Vicars gave apologies for the September meeting
• It was noted that the date for the September meeting may have to be changed.

30/20 Date of Next Meeting
The next meeting of the Parish Council to be held on 8 September 2020 commencing at 7.30pm.

There being no other business the meeting closed at 20.24