Minutes
Annual
14th May 2024

Eskdale Parish Council

Minutes of the Annual Meeting of the Parish Council held on Tuesday 14 May 2024 at St Bega’s Village Hall, Eskdale Green commencing at 7.30PM

Present: Cllr R Brown (Chair), Cllr L Hunt, Cllr M Shaftesley, Cllr I Kirkby, Cllr J Harrington
5 members of public
Mrs L Cooper – Clerk

1/24  Election of Chair

Chair: Cllr R Brown – Proposed Cllr Hunt, Seconded Cllr Kirkby
The Chair signed the acceptance of office

2/24 Election of Vice Chair

Vice chair: Cllr M Shaftesley – Proposes Cllr Hunt, Seconded Cllr Kirkby
The Vice Chair signed the acceptance of office

3/24 Apologies for absence

None

4/24 Minutes of Annual General Meeting held on 16 May 2023

Minutes agreed and signed

5/24 Appointment of Members to serve on Outside Bodies

Village Hall Committee – Cllr Shaftesley

6/24 To resolve that the Parish Council meets the conditions under section 8(2) of the Localism Act 2011 and The Parish Councils (General Power of Competence) (Prescribed Conditions) Order 2012 and therefore may act under the General Power of Competence

There being no further business the normal meeting continued

7/24 Exclusion of Press and Public

None

8/24 Declarations of Interest

There were no Declarations of Interest

9/24 To Approve the Minutes of the meetings held on 12 March 2024

The Minutes of the meeting of the meeting held on 12 March 2024 were approved and signed by the Chair

10/24 Police Liaison Report

A report had been previously circulated by the Clerk

11/24 Progress Reports

11/24.1 Clerk’s Report

None

12/24 Public Participation

Members of the public expressed concerns re planning application at Fairfield for 3 dwellings. Plans are such that houses could be turned from 1 bed to multiple bed dwellings once planning agreed. Concerns re number of vehicles exiting onto main road. Concerns re disruption during construction.

13/24 Applications for Development

13/24.1 To examine applications for development and submit observations to the Planning Authority

7/2024/4029 Fairfield, Eskdale
Erection of 3 dwellings – outline approval ref 7/2020/4077
Resolved to OBJECT to this application and submit a response the same as that for the previous applications with minor amendments and request that this application be presented to the Planning Panel and not determined by a single officer. Clerk to request date of Planning meeting and that a member of the Parish Council be able to attend to present objections.

7/2024/4034 3 Rigg Cottages, Eskdale
Alterations to the existing foul water drainage system from a shared septic tank to a private septic tank located on the land belonging to 3 Rigg Cottages
Supported

13/24.2 Observations submitted under devolved powers

None

13/24.3 Decisions of the statutory planning authority

7/2023/4089 Outward Bound Professional Ltd, Eskdale
Replacement of heating system including air source heat pumps and new lgp tanks
Granted

7/2023/4035 Fairfield, Eskdale
Erection of 2 dwellings – outline approval ref 7/2020/4077
Withdrawn

T/2024/0035 Outwood Bound Trust, Eskdale Green
Fir tree (protected as part of W1 of TPO: C11) – Fell to ground level.
Approved with Conditions

7/2024/4004 Fell View Garage, Eskdale
Change of use from Class E – Commercial, Business and Service to C3 Dwelling house
Approved with Conditions

13/24.4 Appeal Decision

Fisherground Lodges, Eskdale
Appeal dismissed

14/24 Unitary Councillor report

None received

15/24 Financial Records

15/24.1 Payments for approval

V Falconer – Internal Audit fee – £40.00

Paid under Financial Standing Orders:
Zurich Insurance – £264.00
CALC – Subscription renewal – £158.05
Notice Boards Cumbria – Noticeboard – £1167.60

15/24.2 Receipt of payments

Precept – £8760.00

15/24.3 Bank reconciliation

Statements dated 30 April 2024
Verified by Cllr Kirkby

15/24.4 Budget Comparison Report

None required

15/24.5 Annual Risk Assessment/Risk Management for 2024

Approved – Proposed Cllr Shaftesley, Seconded Cllr Harrington

15/24.6 Asset Register 2024

Approved

15/24.7 Internal Auditor’s Report

The Internal Auditor raised concerns that the request by the council to transfer funds from the current account to deposit account had been ignored by their bankers. A letter to be sent to Natwest requesting the transfer of funds and to be accompanied by a copy of the Internal Audit report.

15/24.8 Annual Governance Statement

Approved – Proposed by Cllr Kirkby, Seconded by Cllr Shaftesley

15/24.9 Accounts for year ending 31 March 2024

Approved – Proposed by the Clerk, Seconded by Cllr Hunt

15/24.10 Certification of exemption from limited assurance review

Approved – Proposed by the Clerk, Seconded by Cllr Hunt

16/24 Parish Matters

16/24.1 Hard Knott Telephone Box

Cllr Kirkby has been contacting the National Trust for it to be used as an Information Hub and also located a defib. Still needs the gold painting on the crown.

16/24.2 Community Plan

To meet 25 June at 7pm to discuss the results of the initial survey

16/24.3 Co-option of Councillors

Cllr Brown stated that he had been approached by an interested party. Applicant to contact Clerk.

16/24.4 Environment

Nothing to report

16/24.5 Emergency Plan

Village Hall contact now established

17/24 Reports from representatives on outside bodies

Village Hall – Drafted constitution and submitting application to Charity Commissioners. Issues around ownership need to be resolved.

18/24 Correspondence

To discuss any correspondence received for open discussion
None

19/24 Councillor Matters

Cllr Harrington – Fallen lady to be put back into position by member of the public
Cllr Hunt reported that she had received a complaint with regards to a large hole opposite Rockfoot Station, Boot. Harris fencing not secure, belongs to ENW
Cllr Harringtom reported that the mirror at the Boot junction is missing, making it difficult to exit this junction.

20/24 Date of Next Meeting

The next meeting of the Parish Council 9 July 2024 at St Bega’s Village Hall, Eskdale Green

There being no other business the meeting closed at 2103 hours.