Agenda
Annual Meeting
12th May 2026

5 May 2026

Dear Councillor

You are summonsed to attend the Annual meeting of Eskdale Parish Council on TUESDAY 12 May 2026 commencing 7.30pm at St Bega’s Village Hall, Eskdale Green.

Yours sincerely

L. Cooper
Mrs L Cooper
Clerk to the Council

AGENDA:

1. ELECTION OF CHAIRMAN/VICE CHAIRMAN
To elect a chairman and vice-chairman for the forthcoming year

2. ACCEPTANCE OF OFFICE:
Chairman and Vice Chairman to sign a Declaration of Acceptance of Office.

3. APOLOGIES – to receive apologies for absence

4. APPOINTMENT OF MEMBERS TO SERVE ON OUTSIDE BODIES
To appoint members of the Council to serve on the following outside bodies:

• Village Hall Committee

5. To reaffirm that the Parish Council meets the conditions under section 8(2) of the Localism Act 2011 and The Parish Councils (General Power of Competence) (Prescribed Conditions) Order 2012 and therefore may act under the General Power of Competence

There being no other business the normal meeting will progress

6. Exclusion of Press and Public (Public Bodies Admission to Meetings Act 1960)
To consider whether there are any agenda items during consideration of which the press and public should be excluded.

7. DECLARATION OF INTEREST:
To receive declarations, by elected and co-opted members, of interests in respect of items on this agenda.

8. MINUTES of the Parish Council Meeting 10 March 2026

9.1 To authorise the Chairman to sign, as a correct record, the minutes of the meeting held on 9 September 2025

9. POLICE LIASON REPORT (previously circulated)

10. PROGRESS REPORTS
To Receive for information and/or determine action, as appropriate, on the items in the following reports:

10.1 Clerks report

11. PUBLIC PARTICIPATION/OPEN SESSION (15 minutes allowed)
The chairman will invite residents to make representations on any item on this agenda or to bring matters to the attention of the Council for consideration for inclusion in a future agenda.

12. UNITARY COUNCILLOR REPORT
To receive for information items relevant to the Parish. (Items raised for decision will appear on the agenda for the next meeting.)

13. Applications for Development

13.1 To examine applications for development and submit observations to the Planning Authority:

None

13.2 To ratify the observations submitted by the Clerk under devolved powers since last meeting

7/2026/4012 St. Bega’s C Of E Primary School, Eskdale
The proposed works are to replace the existing oil tank and install air source heat pump, as part of a new renewable heating system.
Supported

13.3 To note the decisions of the statutory planning authority with regards to recent applications

7/2025/4103 Eskdale Mill, Boot
Refurbish the bakehouse which forms part of the listed building. It consists of replacement of a rotten oak roof support beam, replacement of two deteriorated oak lintels, one over door and the other over the window and replacement of the fixed window with a bottom hung inward opening hopper opening window
Granted

7/2026/4005 1 Orange Hill Cottages, Boot
Replacement greenhouse and shed, replace log stack with wooden log shelter and new shepherd’s hut
Granted

T/2026/0035 The Outward Bound Trust, Eskdale Green
Sycamore tree (listed as T30 in application) – Fell to ground level. 5 x Ash trees (listed as T28,T27,T31,T40.2 & T40.3 – fell to ground level. Beech tree T41 – fell to ground level
Granted

14. FINANCIAL RECORDS

14.1 To approve the following payments

14.2 Receipts
Precept £9500

14.3 To receive and note the bank reconciliation statements dated 31 April 2026

14.4 To consider the Budget Comparison Report as at 31 April 2026 and determine action required to address deviations from the budget.

14.5 To approve the Risk Assessment as at 1 April 2026

14.6 To approve the Asset Register as at 31 March 2026

14.7 To approve the Internal Audit Report for the financial year 2025/26

14.8 To approve the Annual Governance Statement for the financial year 2025/26

14.9 To approve the Financial Statement for the financial year 2025/26

14.10 To determine that the Parish Council has met all requirements to submit a Certificate of Exemption for the Financial Year 2025/26

15. Parish Matters

15.1 Hard Knott telephone box

15.2 Community Plan

15.3 Environment – purchase of planters

15.4 Japanese Garden

15.5 Village Hall

15.6 Defib for Dalegarth Station

16. To receive reports from representatives on outside bodies
Village hall committee

17. CORRESPONDENCE:
To discuss any correspondence received for open discussion:
All other correspondence to be circulated in the normal manner for Council’s perusal.

18. Councillor Matters
An opportunity for Councillors to raise minor matters, not on this agenda, on behalf of residents

(Note. No discussion or decisions can be made on these matters but the Clerk may make investigations and/or they may be placed on a future agenda of the Council)

19. DATE OF NEXT MEETING:
The next meeting of the Parish Council is on 14 July 2026 at St Bega’s Village Hall, Eskdale Green, commencing at 7.30pm