Minutes
Ordinary
14th November 2023

Eskdale Parish Council

Draft Minutes of the Annual Meeting of the Parish Council

Meeting 14 November 2023

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DRAFT MINUTES OF THE ANNUAL MEETING OF THE PARISH COUNCIL HELD ON TUESDAY 14 NOVEMBER 2023 AT St BEGA’S VILLAGE HALL, ESKDALE GREEN COMMENCING AT 7.30PM

Present: Cllr R Brown (Chair), Cllr L Hunt, Cllr C Carlin, Cllr J Harrington, Cllr M Shaftesley, Cllr I Kirkby and Cllr T Postlethwaite
Mrs L Cooper – Clerk
3 Members of Public

51/23 Apologies for absence Cllr D Porter (work),
Cllr A Pratt – Cumberland Council

52/23 Exclusion of Press and Public Agenda item 11.8 Clerks Appraisal which the Chair elected to move to the end of the Agenda

53/23 Declarations of Interest
Cllr Carlin declared an interest in Planning application 7/2023/4094

54/23 To Approve the Minutes of the meetings held on 12 September 2023
The Minutes of the meeting of the meeting held on 12 September 2023 were approved and signed by the Chair

55/23 Police Liaison Report
A report had been previously circulated by the Clerk

56/23 Progress Reports

56/23.1 Clerks Report
The Clerk stated that the lack of white lines at the Junction by the King George had been reported. Cllr Kirby reported a near miss at this junction and this was becoming common especially by visitors. Clerk advised that all near miss incidents should be reported to the police. Clerk to report again and contact Irton with Santon PC re issues of no white lining at the entrance to Eskdale.

57/23 Public Participation
None

58/23 Unitary Councillor report
None. Clerk to contact Cllr Pratt re road markings

59/23 Applications for Development

59/23.1 To examine applications for development and submit observations to the Planning Authority

7/2023/4040 Dalegarth Cottage, Boot
Change of use to mixed use land (agricultural and campsite) and erection of outbuilding and associated works
Supported

7/2023/4088 Outward Bound Trust, Eskdale Green
Replacement of heating system including air source heat pumps and new lpg tanks
Supported

7/2023/4089 Listed Building Consent Outward Bound Trust, Eskdale Green
Replacement of heating system including air source heat pumps and new lgp tanks
Supported

7/2023/4094 6 Gatesyde Place, Eskdale Green
Erection of shed 3.5m width x 3m width x 2.5 m high in rear garden of property
Supported

59/23.2 To ratify the observations submitted by the Clerk under devolved powers since last meeting.

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None

59/23.3 To note the decisions of the statutory planning authority with regards to recent applications

7/2023/4058 Fisherground Campsite, Eskdale
The addition of 7no. temporary camping pods on the existing campsite
Approved with Conditions

60/23 FINANCIAL RECORDS

60/23.1 To approve the following payments:

Whamos Ltd Email set up costs £ 100.00

The following invoices were paid under Financial Standing Orders

WHamos Ltd Website maintenance £ 150.00

60/23.2 To note the receipt of payments
None

60/23.3 To receive and note the bank reconciliation statements dated 31 October 2023
Verified by Cllr Kirby

60/23.4 To consider the Budget Comparison Report as at 31 October 2023 and determine action need to address deviations from the budget
None required

60/23.5 To determine and approve the budget for the financial year 2024/25
The Clerk presented a draft budget for discussion.
Resolved: Proposed by Cllr Carlin, Seconded by Cllr Hunt to accept the budget as presented.

60/23.6 To determine and approve the precept for the financial year 2024/25
Resolved: Proposed by Cllr Hunt, Seconded by Cllr Shaftesley that there be no increase in the precept and it remain at £8760 for the financial year 2024/25

61/23 Parish Matters

61/23.1 Hard Knott Telephone Box
The replacement bars have now been welded on. Lengthsman awaiting a weather window to undertake the painting and fit the glass.

61/23.2 Community Plan
Cllr Carlin reported that there had been 3 suggestions, 30mph speed limit, working closely with the Village Hall Committee, Japanese Garden, Internet connectivity
Clerk to produce initial questionnaire 3 questions

61/23.3 Co-option of Councillors
1 vacancy

61/23.4 Email addresses
Councillors present were set up with the new email addresses. Clerk to contact Cllr Porter

61/23.5 Environment
Clerk to contact grass contractor re Forge Bridge where wild flowers have been seeded
Clerk to seek 5 trees for planting at Forge Bridge

61/23.6 Review of Emergency Plan
Cllr Hunt to lead.

61/23.7 Biodiversity Policy
Approved

61/23.8 Clerk’s Appraisal
To be undertaken at end of meeting

61/23.9 Meeting Dates 2024
Approved

62/23 To receive reports from representatives on outside bodies
Village Hall Committee – Cllr Shaftesley reported that the GDF funding application had been rejected. Trying resolve the ownership issue. A new Trust to be set up.

63/23 Correspondence
To discuss any correspondence received for open discussion

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• Email from resident re change to phone system. Clerk to send a letter of concern to BT and Trudy Harrison
• Email from a resident re domestic waste bins
• Advert re wheelie bin speed stickers. Clerk to obtain costs.

64/23 Councillor Matters

• Cllr Brown reported that the mirror at the end of Boot/Brookhouse junction had been removed, The mirror made it safer to exit this junction.
• Cllr Kirby reported that Forestry Commission had planted fast growing Spruce rather than native trees.
• Cllr Carlin reported that she may have to resign in March due to personal matters.

65/23 Date of Next Meeting
The next meeting of the Parish Council 9 January 2024 at St Bega’s Village Hall, Eskdale Green commencing at 7.30pm

There being no other business the meeting closed at 2015 hours.